Workflow Consultants.ai
Workflow Consultants.ai

SaaS makes you fit the product. We flip that. We fit you.

What we build

Connect. Decide. Build. Operate.

Every engagement follows the same four moves.

Connect
HHubSpot MGmail QBQuickBooks
Decide
AI Cross-signal synthesis Reasons across every source, ranks the action.
Build
#Slack alert NNotion doc LLinear task
Operate
Evals ~Drift watch Re-audit
Industry Experience
FinanceHealthcareManufacturingLogisticsSportsHospitalityConstructionOil Refining & Energy
Recent Work

Three engagements we'd point to.

New · free tool

What does AI say about your brand?

Customers ask AI before they ask Google. We do two things: scan how well your site reads to AI agents, and query the major AI models to see what they actually say about your brand. The report tells you what AI knows about you, where it gets you wrong, and what to fix.

  • How AI reads your site (indexability, structured data, schema)
  • What the major AI models say about your brand
  • Where AI knowledge is wrong or missing
  • Specific fixes, prioritized
Run a free scan Free. No email. 60 seconds.
AI Visibility Report scanned in 2.4s
yoursite.com ✓ SCANNED
67 OF 100
Your AI visibility
Above average. A few high-impact gaps to fix.
Site discoverability
89
Structured data
45
AI brand awareness
71
AI accuracy
38
Topic coverage
67
AI says

"A senior AI consultancy serving SaaS companies in finance, healthcare, and manufacturing. Notable work includes a cloud-cost audit and a financial copilot. Gaps: pricing detail and team page."

Our Process

Four things, in order.

Every engagement moves through all four. We Connect the systems involved, Decide what's worth doing, Build the solution, and Operate it after launch. We do a few things exceptionally well, and if a project isn't the right fit, we'll be upfront about that on the first call.

/ 01

Connect

Get your systems talking

Your CRM, calendar, ticketing, and accounting should be one operation, not five. We tie them together so data flows where it needs to, and the work stops happening twice. The same approach scales up, pulling spend, utilization, logs, and code into one picture before anyone touches them.

  • System integrations
  • Workflow automation
  • Webhooks & events
  • Data unification
AI
/ 02

Decide

AI-informed. Expert-led.

Dashboards tell you what already happened. We work the layer above: AI synthesizes signal from across every tool you run, our senior engineers weigh it against context the AI doesn't see, and the call is ours. Same blend on every engagement: AI does the analysis, we own the decision.

  • Daily briefings & alerts
  • Anomaly detection
  • Decision-support copilots
  • Cross-signal cost & ops audits
/ 03

Build

Secure software, tailored to your business

When off-the-shelf won't do, we build the thing instead. Internal tools, vendor portals, ledgers, the application you wish someone sold. Senior engineers, tailored to how your business actually runs, written to be maintained.

  • Internal tools
  • Custom applications
  • Vendor replacements
  • AI integrations
/ 04

Operate

Stay on as the system's senior engineer

Most consultancies hand off the day the code ships. We don't. AI systems drift, prompts age, models update, costs creep, audits keep finding new savings. We stay on: monitoring evals, iterating prompts, re-running the audits, keeping the thing we built the thing it was meant to be.

  • Eval & drift monitoring
  • Prompt & model iteration
  • Continuous cost optimization
  • Ongoing senior support
The Team

You'll talk to us.

Two founders, twenty-plus years each. No account managers, no hand-offs to juniors. The people you scope with are the people who build. Meet the team →
M

Matt Armstrong

CEO · CTO

Two decades in production engineering across fintech, healthcare, and sports. Runs the build side: architecture, infrastructure, the call on which systems live or die. The one who decides whether your problem is one we should take.

M

Mike

CIO

Owns the operator's seat. Translates between "what the business actually needs" and "what the engineers will build." Won't let a project ship until the people who'll use it can use it without a manual.

Start a conversation

What would you fix at work if you could just wave a magic wand?

30 minutes, no pitch. You describe the problem. We tell you honestly whether we can help, and roughly what it'd take.

Tell us what you're working on.

A few details to start, we read every one.

Couldn't send that just now, please try again in a moment.

We reply within one business day.

Got it, thanks.

Your note is on its way to Matt and Mike. We'll be in touch within one business day.